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Position Summary

The Operations Assistant is expected to reside in the New York City area. The position will be full-time, non-exempt and will report directly to the Vice President, Operations. 

Responsibilities

The Operations Assistant supports the Vice President, Operations and Operations Manager in the operations department’s activities for multiple Broadway productions across North America. In addition, the Operations Assistant may assist with office administrative duties, as needed. Responsibilities include but are not limited to:

• Assist in issuing deal memos and contracts for engagements, managing negotiation of red lines to operations documents with Producer and Presenter, and acquiring fully executed copies. 
• Monitoring engagement confirmations with route information. 
• Assist Operations Manager in managing sales reports including creating wraps templates, communicating with Presenters on Box Office set up and report requirements, and processing daily wraps. 
• Maintain systems to monitor status of operations responsibilities; including but not limited to, creating and managing show status sheets and contact sheets.
• Assist Operations Manager with city and tour snapshot documents.   
• Distribute current tech riders, box office information and any additional riders/addendums to Presenters, as needed. 
• Assist Vice President, Operations and Operations Manager in processing engagement offers, including but not limited to creating engagement Schedules, analyze price scale, discounts and expenses, and coordinate communication between Presenter, Marketing and Producer to confirm engagements. 
• Identify opportunities for operations process improvements, and design and implement new systems in collaboration with Vice President, Operations and Operations Manager. 
• Additionally, all team members are asked to assist the office on a variety of projects as assigned, including but not limited to general administrative office support, organizing digital files, order/stock/organize office supplies and kitchen, greeting guests, etc.

Qualifications

Ideally, candidates will possess:

• Positive, solution-based communication style and comfortable demeanor with a range of individuals, including co-workers and industry colleagues.
• Strong verbal and written communication skills, attention to detail, and good judgment
• Ability to organize and manage multiple priorities in a fast-paced environment.
• Strong analytical skills
• A commitment to being curious and excited by the opportunity to learn new things.
• 1-2 years applicable office experience or internships
• Fluency in Microsoft Office (Word, Excel, Powerpoint, etc)

To Apply

Please send a resume and cover letter to laura@kkreset.com. Applications will be accepted on a rolling basis.

PLEASE NOTE:

BOND strives to provide a dynamic work environment in which duties and responsibilities may shift to the strengths and interests of the team. Employees should be motivated by a fast-paced environment and a team of creative and motivated professionals.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.

To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.

This listing is posted by BTG NY Limited Liability Company DBA Bond Theatrical Group.